Attendance/absence management within the framework of Swedish collective agreements is an area that requires a competent tool. Time Key makes management efficient and rational.
User-friendly interfaces for quick and easy booking in and out on touchscreen, web or mobile. All information is processed by the underlying framework (configured according to each customer's needs) and is directly available for real-time presentation.
Time Key is a deviation-based time system. The point of this is that only bookings that are outside the configured limits of the rules lead to additional registration of the reason for deviation.
Time Key contains all the necessary tools to administer working time rules. For the administrator of the system, changes are easy to make and a change in a rule has an immediate impact on everyone affected.
Time Key combines simplicity for users with advanced possibilities for the administrator to set up complex rules. With its built-in flexibility, Time Key can handle all collective agreements such as the Steel and Metal Agreement, the Technology Agreement, Almega Industry, Allochemical Industry, Graphic Industry, IKEM, Pulp and Paper Industry, Sawmill Agreement, Port and Stevedoring Agreement, Warehouse and E-commerce, etc. in combination with locally negotiated deviations.
An advanced authorisation system ensures that each user has access to relevant programmes/functions. Web interfaces and mobile apps for time registration are available in various complementary variants. Subsequent booking and administration of your own time or deviation reporting or real-time booking.
The authorisation process is streamlined and focuses on user-defined deviations. Only deviations are subject to control and authorisation, as all other values remain within the permitted limits.
Time Key is always put in context with surrounding systems such as payroll, HRM/HCM, ERP, etc. Time Key is designed to communicate with relevant external systems.
Frequently asked questions about Time Key
Is Time Key a WFM system or a time and attendance system?
Time Key is a complete Workforce Management System (WFM) in which time and attendance is one of the modules. The other modules are staff scheduling and shift planning, project reporting, production reporting, operational follow-up and a report generator. All modules are integrated so that time is only registered once, via web, mobile app or touch-screen terminal.
How much does Time Key cost?
Time Key is delivered as a SaaS service for a fixed monthly fee based on the number of users, selected modules and service level (SLA). System administration and user support (BPO) can be added. Contact us for a quote tailored to your organisation.
Which collective agreements does Time Key support?
Time Key handles the rules of Swedish collective agreements, including the Steel and Metal agreement, Teknikavtalet, Almega Industri, Allokemisk Industri, Grafisk Industri, IKEM, the Pulp and Paper agreement, the Sawmill agreement, the Ports and Stevedoring agreement and the Warehousing and E-commerce agreement, combined with locally negotiated deviations. Rules for overtime, unsocial hours, daily rest and flexitime are configured per agreement and local arrangement.
What size of company is Time Key suited for?
Time Key is used by companies with roughly 300 to more than 10,000 users in manufacturing, steel, mining and forestry, warehousing and logistics. Customers include Sandvik, SSAB, Epiroc, Södra, Atlas Copco, Alleima, ICA and Volvo Cars.
How is Time Key delivered and hosted?
Time Key is delivered as SaaS for a fixed fee based on scope, volume and SLA, hosted in Sweden on dedicated servers with a 24/7/365 SLA, support on weekdays 08–17 with on-call support at other times, daily backups and monthly SLA reports. The service can be extended with system administration and user support as an outsourced service (BPO).
Can Time Key be integrated with payroll and HR systems?
Yes. Approved time, absence and staffing data are exported to payroll, and employee and organisation master data can be imported from the HR system. Integrations with ERP and SSO are also available.
Can Time Key be integrated with WMS and ERP or logistics systems?
Yes. Time Key can be integrated with WMS, ERP and other logistics systems for synchronizing data on inventory, production and staffing.
How do employees report their time in Time Key?
Via web, mobile app for iOS and Android, or touch-screen terminal. In the mobile app users can book attendance, absence, projects and staffing, approve time and read and send messages. The touch-screen terminal keeps working during network outages.
